Services
Venue Sourcing Services
Dedicated meeting planning for corporate and business meetings.
Finding the right venue can take a lot of time. You need to consider location, budget, delegate numbers, facilities and availability, while making sure the venue is right for the type of event you’re planning.
Our venue sourcing team can take care of the search for you, finding suitable options based on your requirements and presenting them for you to compare. We can source everything from hotels and meeting rooms to larger conference and event venues.
Our venue sourcing specialists help organisations identify, compare and secure the most suitable venues based on your objectives, budget and delegate requirements. From hotel venue sourcing to complete venue procurement, we simplify the process while helping you achieve better value.
Is Your Venue Sourcing Process Delivering the Best Results?
Finding a suitable venue often means contacting multiple suppliers, comparing different proposals and negotiating rates. At the same time, you need to make sure the location, facilities and capacity work for your event and stay within budget.
You may benefit from venue sourcing support if:
- You’re contacting multiple venues for every event
- It’s difficult to compare venue pricing
- You’re spending too much time negotiating
- Your team is managing event logistics alongside their usual work
- You’re struggling to find suitable venues at short notice
- You don’t have a clear overview of your venue spend
How Our Venue Sourcing Service Works
Understand Your Event Requirements
We start by understanding exactly what you need from the venue and what matters most for your event.
Research & Source Suitable Venues
We search our network and wider venue market to find options that fit your brief.
Compare Venue Options
We’ll compare the options against your requirements so you can see what each venue offers and how the costs compare.
Negotiate & Procure
Once you’ve chosen a venue, we can handle the negotiation and booking process on your behalf.
Our Venue Sourcing Process
Discovery
Understanding your event goals, audience, budget and operational requirements.
Venue Search
Researching and shortlisting venues that best meet your brief.
Venue Evaluation
Presenting suitable options with transparent comparisons, pricing and recommendations.
Booking & Procurement
Managing negotiations, securing the venue and handling the booking process from start to finish.
FAQs
What is venue sourcing?
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Venue sourcing is the process of finding and comparing venues for an event based on your requirements. We can manage the search and present suitable options for you to consider
What types of venues can you source?
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We can source hotels, conference venues, meeting rooms, training facilities and other event spaces. We can also help with venues for multi-day events.
Can you source hotels and event venues together?
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Yes. If your event requires both accommodation and event space, we can look for options that meet both requirements.
How do venue sourcing companies negotiate better rates?
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We can use our experience and supplier relationships to negotiate venue rates and booking terms. Where possible, we’ll also look for added value within the overall package.
Can you source venues anywhere in the UK?
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Yes. We can source venues across the UK based on your requirements and preferred location.
Want to find out more?
CONTACT US
Get in touch to discuss how we can help take your business to the next level–seamlessly. We’d love to hear from you!
+44 (0)1905 610016
hello@arrangemy.com