arrangeMY’s New Partnership with Airbnb

We’re excited to share that arrangeMY can now facilitate Airbnb bookings as part of your managed travel programme enabling us to secure and manage Airbnb stays on your behalf. Airbnb bookings will be handled by your expert Reservations Team, ensuring every request is checked against your travel policy, budget and duty-of-care requirements.

Why Airbnb through arrangeMY?

Managing Airbnb stays via arrangeMY means you benefit from a curated, policy-compliant travel programme, with centralised payments, intelligent reporting, approvals, safety checks and traveller support, while unlocking a world of accommodation choice. Airbnb stays complement your current accommodation options, especially when location, value, space or availability are the deciding factors.

Expansive inventory & reach

• 8 million+ listings across 150,000+ cities and towns
• 2 billion+ guest arrivals to date
• Options close to key points of interest (offices, project sites, venues, campuses) reducing transfers and time lost.
• When city-wide events squeeze hotel supply, Airbnb expands your options.

Space & comfort for every need

• Homes, hotels, apartments – for any length of stay
• Multiple rooms for teams, families and crew to support collaboration, recovery and kit storage.
• Pet-friendly options
• Comforts of home: full kitchens, laundry, outdoor space, living areas that can lower meal and incidental costs.

Human-centred hospitality

• Hospitality from hosts often including local recommendations
• 24/7 guest support

Who benefits most?

We’re already seeing strong demand across several sectors where flexibility, location, and value matter:

• Sports – Teams on the road (UK & international) seeking proximity to venues and room to recover together.
• Insurance – Support teams needing local stays near claim sites rapidly.
• Hospital Trusts – Clinicians, visiting specialists and trainees needing short-term accommodation near facilities.
• Construction & Projects – Crews requiring multi-room properties close to sites, often outside city centres.
• Graduate & Early Careers – Rotations, placements and onboarding periods where short stays and home-like amenities reduce friction.

arrangeMY has already been approached by a major sports client to incorporate Airbnb for domestic and overseas fixtures, citing location, space and value as key drivers.

How it works

1. Brief us with dates, destination, travellers, budget and any must-have amenities (e.g., parking, kitchen, step-free access, pet-friendly).
2. We shortlist suitable Airbnb options that align with your travel policy, safety considerations and total cost.
3. You approve, we book, consolidating payment, documentation and traveller communications.
4. We support end-to-end: confirmations, changes, cancellations and 24/7 assistance.

We’ll also record Airbnb stays in your Management Information (MI) and reporting, alongside hotels, serviced apartments and rail/air, so you maintain a single source of truth for spend, compliance and carbon metrics.

Policy, safety & duty of care

Through this partnership, arrangeMY offers  flexibility without compromising control:

• Policy-aligned options only: budget caps, approved amenities, location rules.
• Proximity checks to workplaces, venues, hospitals and project sites.
• Traveller safety considerations embedded in the sourcing process.
• Consolidated MI for visibility across teams, projects and departments.

FAQs

Is it truly “managed” if it’s Airbnb?

Yes. arrangeMY handles sourcing, policy alignment, booking, communications, reporting and traveller support, just like we do for hotels and serviced apartments.

How are payments handled?

Through your existing arrangeMY arrangements (e.g., centralised payment/billback where applicable), with Airbnb bookings consolidated into your MI.

Can we set rules (e.g., max nightly rate, minimum amenities)?

Absolutely. We’ll configure your Airbnb usage parameters to mirror your policy and risk profile.

Will this add admin for our team?

No, the process is concierge-style today and we’ll continue to work to make the process even smoother in the future.

Ready to pilot Airbnb with your programme?

Whether you’re managing fixtures, rotations, projects, placements or visiting clinicians, our Reservations Team can design an Airbnb approach that fits your policy, budget and duty-of-care needs, while giving travellers the space and location they actually want.

Speak to our Sales & Account Management Team at on 01905 610016 or email sales@arrangeMY.com.